CHURCHLANDS PRIMARY SCHOOL PARENTS AND CITIZENS ASSOCIATION INC.

MINUTES OF A GENERAL MEETING Tuesday 2 April 2019, 6:30pm, Staff Room

ATTENDANCE • Attendance record on file.

1. WELCOME – PRESIDENT (Natanael Costea)

2. APOLOGIES

• Charmaine Buddle � Andrea Browning • Hamish Buddle � Kristie Downing • Julianne Olson � Anna Prosper • Jemma Weidinger � Kate Willis

3. CONFIRMATION OF THE MINUTES FROM PREVIOUS GENERAL MEETING

Resolution: That the minutes of the General Meeting of Churchlands Primary School P&C Association held on 26 February 2019 at 7:30pm be taken as a true and accurate record. Carried

4. CALL FOR OTHER BUSINESS FOR TONIGHT’S MEETING

4.1 SolarBuddy Programme • Year 2 Teacher, Sheree Samsa, made a submission to P&C about the SolarBuddy

programme. • Sheree would like to trial the SolarBuddy programme at CPS with the Year 5 students. The

programme involves children constructing solar lights that are then sent to third world countries for use by children to enable them to read and study after dark (instead of firelight or toxic kerosene lamps). Communication between the children follows via letters. A brief video was shown.

• A kit of 25 solar lights costs $750. Sheree has already secured $500 from a local Rotary club, and is requesting the additional $250 from the CPS P&C. If successful, she would like to make the programme permanent, and possibly expand it to involve more kits (linked to Rotary).

Resolution: That the Churchlands Primary School P&C provides $250 to support the introduction of this programme. Carried.

4.2 Donation Transfer • Sheree reminded members of a P&C donation of $1,000 gifted in 2018 for the refurbishment

of the existing frog habitat. This gift had been put on hold pending the development of the Creative Play Space which was to include a frog pond. Sheree respectfully requested those funds be transferred for immediate use in the 9R Shed to buy equipment and implement school-wide programmes based there. Sheree provided costings for the necessary equipment.

Resolution: That the Churchlands Primary School P&C transfer their 2018 gift of $1,000 for immediate use in the 9R Shed. Carried.

5. BUSINESS ARISING FROM THE PREVIOUS MEETINGS 5.1 Confirmation of New P&C General Meeting Time • The change in the meeting commencement time from 18:30 to 19:30 was put to a vote. Resolution: That the commencement time for the General Meeting of Churchlands Primary School P&C from this meeting forward shall be 18:30. Carried.

5.2 Nomination and Election of a CPS P&C Vice President • A single nomination for Vice President has been submitted to the P&C by Rochelle Swan,

cited by President, Natanael Costea.

Resolution: That Churchlands Primary School P&C accept the nomination of Rochelle Swan for Vice President. Carried. • Current list of 2019 Position Holders (see below).

EXECUTIVE OFFICE BEARERS

President Natanael Costea Vice President Rochelle Swan Secretary Karen Ariyaratnam Appointed Secretary (non-executive role) Gemma Taylor Treasurer Catherine Tonkin

(book keeping, accounts and reports) Sub-Treasurer (non-executive role) Lauren Massey (cash handling) EXECUTIVE MEMBERS Communications Officer Hayley Sims Events Coordinator Vacant Fathering Project DUCKs Coordinator Matt Rainbow Executive Member Gemma Taylor Executive Member Philippa de Morton OTHER DUCKs Committee DUCKs Coordinator (Executive member) Matt Rainbow Committee (up to 6 including executive member) George Aslanis (Secretary)

Grant Allen Lex Brickland Hamish Buddle

Canteen Committee Coordinator Philippa de Morton Committee (not more than 10 including executive member)

Ritika Sharma Sylvia Koh Rochelle Swan Hayley Sims

Canteen Treasurer Philippa de Morton Netball Committee Coordinator Madonna Kemp Committee (not more than 10 including executive member)

Catherine Tonkin Grady Addy Angela Campion Michelle Wells Charmaine Buddle Amanda Procter

9R Friend Benita Di Giovanni Events Committee Events Coordinator (Executive member) Vacant Scholastic Coordinator Sylvia Koh

Rochelle Swan Entertainment Book Organiser Melissa Morphett Committee (not more than 10 including above positions)

Vacant

Uniform Shop Manager Meike Chang Signatories on the P&C Accounts

Natanael Costea Catherine Tonkin Philippa de Morton Rochelle Swan

CLASS Class representative ECE U4 (Red) Susie Fitzgerald ECE U4 (Blue) Jemma Weidinger ECE U1 (pre-primary) Helen Trinh ECE U2 (pre-primary) Yasmeen Iqbal ECE U3 (Kindy) Wendy McMahon ECE U3 (pre-primary) Alischa Adam Room 1 (year 1) Vanitha Hart Room 2 (year 1) Tracey Krysyna Room 2 (year 1) Monica Gibbs Room 3 (year 1) Claire de Franck Room 3 (year 2) Jo Hersh Room 4 (year 2) Ching Ting (Ping) Room 4 (year 3) Tung U Room 5 (year 2) Nidhi Arora Room 6 (year 2) Gemma Taylor Room 14 (year 3) Andrea Browning Room 7 (year 4) Pauline O’Halloran Room 8 (year 4) Rebecca Brown Room 9 (year 3) Vacant Room 9 (year 4) Linda Randall Room 11 (year 5) Benita di Giovanni Room 16 (year 5) Lauren Shepherd Room 17 (year 4) Nischal Chaudhari Room 17 (year 5) Karen Liddell Room 10 (year 6) Wendy McMahon Room 12 (year 6) Won Park Room 13 (year 6) Kate Willis

5.3 Signatories on the P&C Accounts • All relevant banking paperwork has been completed by members involved. • 2018 Executive P&C Members Robyn Paul, Josephine Teh and Meike Chang are to be

removed as official signatories on the P&C accounts. • Natanael Costea, Catherine Tonkin and Philippa de Morton are the new 2019 signatories, and

have received all relevant access information and equipment (*Natanael still awaiting his PIN).

• Rochelle Swan is maintained as a signatory. • In accordance with the P&C constitution all P&C Accounts have a requirement of two people

to sign.

6. CORRESPONDENCE IN/OUT (Karen Ariyaratnam)

• Bank statements. • Security token for online banking. • Online banking personal access numbers (PAN).

7. PRESIDENT’S REPORT (Natanael Costea)

• See attached report. • Highlights include:

- Thank you to everyone, especially Robyn for her outstanding work and thorough handover, and Karen for her guidance.

- Natanael prefers a more delegatory leadership role to encourage more parents to initiate and coordinate the various projects and incentives agreed upon by the P&C.

- Announcement and apology for his unavailability over the next couple of weeks whilst away in Nepal on a trek and undertaking some charity work. Specific apology for not being able to attend the Easter Raffle or the ANZAC ceremony.

8. TREASURER’S REPORT (Catherine Tonkin) • See attached report. • Highlights include:

- As of 19th March, the closing cash balance of the combined main account and uniform account was $60,527 (Main Account = $50,789, Uniform Account= $9,738).

- During February and March, the main receipts were from P&C Contributions ($2,760), Netball registrations ($6,125), Welcome Picnic ($1,560), and FDMSA payments ($10,287). In addition, the Rooms 5 and 6 Cake Stall raised $559.70 last Friday (not included on the printed bank statement).

- During February and March, the main payments were for the Welcome Picnic ($2,596), FDMSA fees ($358) and EFTPOS merchant fees ($82).

- P&C voluntary contributions are down this year, so a request for a reminder for parents to pay their contribution via the P&C Chatter +/- Flexibuzz was made.

9. Principal’s Report (Kim Fraser)

• See attached report. • Highlights include: - Thank you to the P&C for their ongoing support and assistance through what has been a

busy start to the school year, and a warm welcome to the new P&C president. - Creative Play Space: A long interval between actions, awaiting quotes and deliberating on

them. The cost of the play space is ~$100,000. With the School’s budget finalised, they can match the P&C’s contribution, bringing total funds available for this project to $80,000.

- Mrs Fraser has requested Programmed review some costings, with the possibility of lowering the overall cost slightly.

- It may be that the project goes ahead without the frog pond area, which the School could construct as a community (as it does not involve any major engineering).

- Jarrah seating may be donated to the area, further reducing costs. - There was general discussion as to whether the proposed play space has been assessed

by the Education Department’s Quality Team to ensure it meets the National Quality Standards. CPS was assessed as lacking in this area following the last Quality Audit, instigating the formation of the Focus Group in 2018. No answer given.

- School Board: New staff members approved; Libby Trotter and Lucy McNamara. Farewell and thank you to Rosie Russell for Board time served.

- Currently in development stage of providing a portfolio of responsibilities for each Board member, compatible with their skills and abilities. Want to lift the profile of the School Board generally. There was no P&C member or report supplied at the last Board meeting.

- 2019 Parent position will be announced at the beginning of Term 2. Five parent nominees currently in process of being voted in (online voting program having some technical difficulties).

10. Uniform Shop Report (Meike Chang)

• See attached report. • Highlights include: - The Uniform Shop has not been as busy as it was earlier in the term. People are

beginning to purchase winter clothing (jumpers and long pants). The majority of sales continue to be over the counter, with the total takings for February and March being $18,847, with total payments of $13,515 (movement of +$5,333).

- First order of Leavers polos and jumpers arrived last week, as planned. - Reminders:

- The uniform shop sells navy tights for $10. - Final opportunity for parents to order Leavers items was open until 5th April, with delivery expected Week 2 of Term 2. - All Choir members need to purchase their Voice shirts ($35) prior to ANZAC service on 12th April.

11. Canteen Report (Philippa de Morton)

• See attached report. • Highlights include:

- Thank you to Rochelle for a thorough handover. - The Canteen roster for Term 1 is now full, following call out for volunteers (9 new parents

enlisted). - The Canteen Committee would like to welcome Hayley Sims as a new member. - In Term 2 the Winter Menu will commence, with the return of the much loved homemade

pies. - Thanks to Anna for providing delicious orange foods for recess on Harmony Day, and

dealing well with the complication of swimming lessons, delivering lunches early and late as required.

- The Canteen Account balance for end of February was $29,234.54 (net movement of +$3729.72).

12. Fathering Project Report (Matt Rainbow)

• See attached report. • Highlights include: - Monthly Committee meeting held Sunday 10th March, with next meeting on 3rd April. - Events for year locked in as follows:

1st Dads/Kids Event - Annual Bike Ride around the Lake, Sun 7th April, 1pm. 1st Dads Event - Driving Range, Thurs 9th May, 7pm. Bunnings Sausage Sizzle - Sat 31st August (need Public Liability Insurance for CPS P&C by May. Annual Camp Out - Sat 9th Nov- Sun 10th Nov.

13. GENERAL BUSINESS

13.1 ANZAC Wreaths - Friday 12th April, 2pm. - Foam wreaths ordered by Mr Johnson (1 per class, Years 1-6).

- 1-2 volunteers per class required to create their class’ wreath. - Rochelle Swan officially invited by Kim Fraser to be an official guest at the ceremony. 13.2 Easter Raffle - Thursday 11th April. - Donations down this year, ticket sales up. - Rochelle will send reminder of final dates for donations and purchasing tickets to all

class reps to distribute, and will clarify Year 1 management of the event. 13.3 Election Day Sausage Sizzle and Cake Stall - As in previous election years, the P&C will hold a sausage sizzle and cake stall on

Election Day, 18th May. - Members present at the meeting, after much discussion, agreed that the Year 5 cohort

will run this stall with volunteers, and the whole school will be invited to donate items. - Later in the year, Year 6s are welcome to request a donation from the P&C toward their

camp if they would like.

14. NEXT MEETING DATE: Tuesday 21 May 2019, 6:30pm, Staff Room MEETING CLOSED: 8pm

P&C President Report

April 2019 Thank you everyone for welcoming me on board. It is a new experience and I look forward to understanding more and more our wonderful community.

I have received the handover a few days ago and I am reading through it to get a grip of where we're at. I want to thank Robyn for her outstanding work in this role and Karen who's already been very helpful. The executive has welcomed me and I look forward to empowering you all to do your best.

It was also great to meet some of the fathers during the Fathering Project's catch-up on the 10th of March.

My leadership will be more of a delegating one for this purpose so we can involve more and more the parents in the projects we have. As such, please know that I'd like people to step up, have initiative and a sense of freedom to explore and coordinate the incentives we agree upon.

I will be away from tonight until Easter in Nepal, trekking and undertaking some charity work, and this means I will miss both the Easter Raffle and the Anzac Day celebration. Please accept my apologies, I would have loved to be directly involved.

I value everyone's support and contribution in the P & C and I look forward for everyone's engagement in the projects ahead.

All my best,

Dr. Natanael Costea

P&C President

Churchlands Primary School

Annual Cashflow - Account CodeJan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Totals

Receipts:

P&C Contribution 4-1010 - 2,360 400 - - - 2,760

Welcome Picnic 4-3012 - 1,560 - - - - 1,560

Netball Registration 4-3026 - 3,500 2,625 - - - 6,125

FDMSA Payment 4-4028 10,054 233 - - - 10,287

Donations to P&C 4-7500 100 - - - - - 100

Total Receipts 100 17,474 3,258 - - - 20,832

Payments:

Welcome Picnic 6-1350 - 2,596 - - - - 2,596

CBA Merchant Fee 6-1364 36 35 47 - - - 117

FDMSA Fee 6-1365 72 52 234 - - - 358

Transfer Uniform Shop Eftpos Sales 6-1367 - 10,054 233 - - - 10,287

Total Payments 108 12,737 513 - - - 13,358

Monthly Inflow (+)/Outflow (-) (8) 4,737 2,745 - - - 7,474

Opening Cash Balance 43,314 43,307 48,044

Closing Cash Balance 43,307 48,044 50,789

Opening Cash Account Balance 01-03-19 48,044

Add: Receipts 3,258

Less: Payments (513)

Closing Cash Balance 12-03-19 50,789 A

Closing Balance of Bank Account 12-03-19 (as per bank statement) 50,789

Add: Receipts not banked (refer detailed listing below) 0

Less: Cheques written but not presented (refer detailed listing below) 050,789 B

Difference (A-B) 0 Note: 'A' must equal 'B'

List of Receipts not Banked as at 12-03-19Item Amount Date banked

Total 0.00

List of Cheques not Presented at [insert date] 12-03-19Payee Chq. No. Amount Date presented

Total 0

Churchlands Primary School P&C

P&C Main Account

12-Mar-19

Cash Book

Bank ReconciliationP&C Main Account

12-03-19

Cash Book

Annual Cashflow - Account Code Jan-19 Feb-19 Mar-19 Apr-19 May-19 Totals

Receipts:

Cash Sales 4-5001 2,020 345 - - 2,365

OOC / Quickclick Uniform 4-5002 4,787 885 - - 5,672

Eftpos Sales 4-5005 10,085 726 - - 10,811

Total Receipts - 16,891 1,956 - - 18,847

Payments:

Shops for Shops 6-2101 - - 132 - - 132

Perm a Pleat 6-2102 - - 2,020 - - 2,020

School Products Australia 6-2107 - - 353 - - 353

Spartan 6-2109 966 - - - 966

PMM / Wanneroo Uniforms 6-2090 9,747 297 - - 10,044

Total Payments - 10,714 2,801 - - 13,515

Monthly Inflow (+)/Outflow (-) - 6,178 (845) - - 5,333

Opening Cash Balance 4,405 4,405 10,583

Closing Cash Balance 4,405 10,583 9,738

$Opening Cash Account Balance 01-03-19 10,583

Add: Receipts 1,956

Less: Payments (2,801)

Closing Cash Balance 19-03-19 9,738 A

Closing Balance of Bank Account 19-03-19 (as per bank statement) 9,738

Add: Receipts not banked (refer detailed listing below) 0

Less: Cheques written but not presented (refer detailed listing below) 09,738 B

Difference (A-B) 0 Note: 'A' must equal 'B'

List of Receipts not Banked as at 19-03-19Item Amount Date banked

Total 0

List of Cheques/Payments not Presented at 19-03-19Payee Chq. No. Amount Date presented

Total 0

Churchlands Primary School P&CP&C Uniform Shop Account

19th March 2019

Bank Reconciliation

PRINCIPAL’S REPORT P & C MEETING

Term One has been jammed packed! There has been an amazing buzz around the school with so much

activity happening in and out of the class. We have had lots of generous parents offering help in many

different ways which is fantastic in building that community feel.

I would like to thank the P & C for your amazing support. Your contribution in supporting the school in

many ways and in value adding to our resources and the educational outcomes of our students is very

much appreciated.

We warmly welcome the new P & C President Natanael Costea and the P & C team. I wish you all a great

holiday break and look forward to what Term 2 brings!

Creative Play Space

This has been a very long process waiting for quotes and deliberating on the outcomes of these. We are

still in the process of working with Programmed as the costs have exceeded $50 000, as such are required

to engage with them as project managers. Our school budget was finalised last Tueasday by the

Department and we have been very fortunte to set aside another $40 000 to match the P & C donation.

This will enable us to proceed exculding the Frog Pond. This section of the build does not require specific

engineering requirements and is something we could do as a community for much less than what was

priced through a company. We will keep the community informed, once we have final costings/timelines

etc.

School Board Meeting 25 March 2019

Two new School Board staff member was approved by the board. We welcome Libby Trotter and Lucy McNamara to the staff positions. At the last meeting we farewelled and thanked Rosie Russell who has contributed in supporting and developing positive directions.

We reviewed the Terms of Reference to ensure it was in line with amended Department guidelines. We continued developing further the focus on board member’s portfolios. The board are keen to

support using their skills and knowledge to value add to our directions and planning in various areas where their skills can be actively utilised. The board are also keen to tap into parent’s skills and knowledge in the future.

We have 5 parent nomination for school board parent representative. An electronic voting system will be developed and open for all parents and community to vote. The new member will be announced at the beginning of Term 2.

A plan outlining when board members are able to attend special assemblies/events etc is to be developed. Lifting their profile and actively engaging in school for parent board members has been a focus.

There was no P & C representative or report. Next meeting is 13 May at 6.30 in the staff room.

Kim Fraser

2 April 2019

UNIFORMSHOPREPORT25/03/19Theshophasnotbeenasbusyoverthelast3weeksasitwasatthestartofterm.Peoplearestartingtopurchasejumpersandlongpantswiththecoolermorningshavingbegun.Areminderthatwedosellnavytightsforgirlsfor$10–agoodwinteroption.TheYear6leaverspolosandjumpersarrivedlastweek,asplanned.Thereisasecondopportunityforparentstoorderleaversitems-ordersneedtobeinbyFriday5thofAprilwithdeliveryexpectedinweek2ofterm2.AremindertooforallchoirmemberstopurchasetheirVoiceshirts-thesecost$35.ThestudentswillneedthemfortheirfirstperformanceattheAnzacAssemblyonthelastdayofterm.

CanteenReport2ndApril2019

CurrentCanteenAccountBalance $29,234.54FirstlythankstoRochelleforathoroughandeasyhandover.RosterWehavehadagoodresponsetoourcalloutforvolunteerswith9newpeoplevolunteeringtoworkinthecanteen.WehavenovacanciesleftforthistermandwillcompletetherosterforTerm2inthenearfuturetosendthroughtoallvolunteers.WearestillalwayskeenformorevolunteerssoifyouareinterestedinvolunteeringeitherpopinandseeourcanteenmanageronaWednesday,ThursdayorFridayoralternativelyemailusatchurchlandscanteen@gmail.comThecanteencommitteearehavingtheirfirstmeetingon29thMarch.ThankyoutoHayleySimsforvolunteeringtobeapartofthecanteencommittee.WinterMenuforTerm2InTerm2wewillstartwiththewintermenuincludingthereturnofthemuchlovedhomemadepies.SwimmingLessonsAnnahasdoneagreatjobdealingwiththecomplicationsthatswimminglessonsandswimmingtrialscreate,deliveringlunchestoclassesearlyandlateasrequired.HarmonyDayAnnaandherteamofvolunteersworkedhardtoproducesomedeliciousorangefoodsforrecesstosupportHarmonyDay.FinancesThecanteenfinancialreportforFebruaryisattached.

February Monthly Summary Total Deposits 6766.17 Totals Withdrawals 3036.45

Nett movement 3729.72

Deposits

Daily Takings 2709.78 OOC 4056.39

Withdrawals

Wages, PAYG & Super 1803.40

Petty cash 938.90 Insurance 0.00 Other 294.15 Suppliers 0.00

Fathering Project Report – 2 April 2019 • Fathering Project Committee Meeting held Sunday 10th March. 1st Dads/Kids Event – Round the Lake Bike • Date/Time – Sunday 7th April – 1pm. • MailChimp – Sent out to email list. • Flyer: Posted on school noticeboards (attached). • Targeted communications to lower years. • Organised an Ice Cream Van organised at events end. 1st Dads Event – Driving Range • Date/Time – Thursday 9th May – 7pm Bunnings Sausage Sizzle • Date/Time: Saturday 31 August (Saturday before Fathers Day) • Date secured with Bunnings and paperwork submitted. • Note public liability insurance for P&C required by May. Annual Camp-Out • Dates: Saturday 9 November – Sunday 10 November. • Confirmed date with Principal. • Next meeting of the committee is scheduled for Wednesday 3rd April. Regards, Matt

The Annual CPS DUCKs Bike Ride is on again in 2019!

When: Sunday 7th April 2019 Time: 1pm Where: Herdsman Lake Playground

(south west area of herdsman lake, off lakeside drive between Dacelo close and heron place)

Get Dad (or step-dad, uncle, cousin, grandfather, friend...) Get your bike - Get around the lake! Bring a drink and some money, as we have arranged for an ice cream truck to visit us again like last year. This is an event for all dads and father figures to spend quality time with their kids. RSVPtoemail:churchlands.fathering@gmail.com