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  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBYLAWS

    ARTICLE I

    NameThe name of this association shall be the West Chester University AlumniAssociation, hereinafter referred to as the "Association." The Association wasincorporated in 1898 under the laws of the Commonwealth of Pennsylvania,County of Chester.

    ARTICLE 11

    PurposeThe purpose of the Association shall be to promote the interests of West ChesterUniversity in all areas of academic, cultural, and social needs; to strengthen theAssociation through a strong network of graduates; and to increase aiumniawareness of the University's needs.

    ARTICLE Hi

    MembersSection 1, Any person graduating from West Chester Normal School, WestChester State Normal School, West Chester State Teachers College, WestChester State College, or West Chester University becomes and remains amember of the Association. Ai! nongraduates who have attended West ChesterUniversity or its predecessors for at least two semesters and whose classes havegraduated may become members of the Association upon request.

    Section 2. All members of the Council of Trustees, the Faculty, and theAdministration of West Chester University shall be considered and taken to behonorary members of the Association. Any person may be elected an honorarymember of the Association by the Board of Directors (hereinafter referred to asthe "Board") at any regular meeting of the Board by a majority vote of said Board.Honorary members shall neither vote nor hold office in the Association.

    ARTICLE IV

    OfficersSection 1. The officers of the Association, who comprise the Executive Council,shall be as follows: President, Vice President, Secretary, Treasurer, andImmediate Past President.

    Section 2. The duties of the officers of the Association shall be as foiiows:

  • Section 2.1. President: The President of the Association shall preside at ailnneetings of the Association, the Board, and the Executive Council. ThePresident shall be the principal representative of the Association at ailAssociation and/or University functions where an Association representative isneeded; decide all questions of order; offer for consideration all motions regularlymade; appoint all committees; participate in the implementation of the decisionsof the Board; and perform other duties that usually pertain to this office. ThePresident shall be an advisor (non-voting) to all committees except theNominating Committee. The President shall not be an advisor nor participatingmember of the Nominating Committee.

    Section 2.2. Vice President: The Vice President of the Association shall be firstin line of succession to the President. The Vice President shall fulfill the duties ofthe President whenever the President is unable to do so and shall also performthe duties that usually pertain to this office or that may be assigned by thePresident.

    Section 2.3. Secretary: The Secretary of the Association shall be second in lineof succession to the President. The Secretary shall take the minutes of ailmeetings of the Association, the Board, and the Executive Councii, and shall alsoperform the duties that usually pertain to this office or that may be assigned bythe President. The Secretary shall also maintain an attendance roster for allBoard members and report the attendance record of each Board member to theBoard and to the Executive Council at each meeting. The Secretary shall sendletters to Board members whose attendance is in question.

    Section 2.4. Treasurer: The Treasurer of the Association shall be third in line ofsuccession to the President. The Treasurer shall be responsible for themanagement of the Association's funds; chairing the Finance Committee;ensuring that the books of the Association are audited on a yearly basis withresults reported to the Board; and performing the duties that usually pertain tothis office or that may be assigned by the President

    Section 2.5. Immediate Past President: The Immediate Past President of theAssociation shall be an ex officio (voting) member of the Board and of theExecutive Council.

    Section 3. The officers of the Association shall be elected by the Board from theDirectors elected at large. The Executive Council Nominating Committee shallpresent a single sfate of officers for election at the Reorganizational Meetingwhich is the first Board meeting following the Annual Meeting. Officers of theAssociation shall be limited to two consecutive one-year terms per office. Amember of the Association who is also a member of the Faculty, Staff, orAdministration shall not be eligible to serve as an officer of the Association.

  • Section 4. Should any officers of the Association resign or be unable to performthe duties of that office, the vacancy shall be filled by an election by the Board atthe next regularly scheduled meeting.

    ARTICLE V

    Board of DirectorsSection 1. The Board shall be comprised as follows: eighteen Directors, ofwhich no more than three may be current employees of the University, elected atlarge by the Association; and the Immediate Past President of the Association.No current member of the Council of Trustees may serve as a member of theBoard.

    Section 2. The Board shall be responsible for the general operation and financesof the Association.

    Section 3. The term of office for the eighteen Directors elected at large shall bethree years that coincide with the Association's fiscal year, July 1 to June 30.One-third ofthe elected seats shall be opened for nomination each year.Directors shall be limited to two full terms, except the Immediate Past Presidentwho may exceed this limit to fulfill his or her obligation. Once the immediate PastPresident fulfills this obligation, he or she shall be ineligible to run for re-electionto the Board for two years. In the case of the other Directors, two years shallelapse before they are eligible for re-eiection to the Board after serving two fullterms.

    Section 4. If there be a failure to elect or install any or all officers and Directors,those persons then in office shall hold over and shall retain the full authority ofthe respective positions until their successors shall be duly elected.

    Section 5. The honorary title of President Emeritus/Emerita or DirectorEmeritus/Emerita shall not confer voting status to the individual, nor shall itprohibit the individual from serving as an elected member of the Board.

    Section 6. A Director shall not be personally liable for monetary damages, assuch, for any action taken or any failure to take any action, unless the Directorhas breached or failed to perform the duties of his or her office under 42 Pa.C.S.A. § 8332.2.

    Section 7. The Association shall indemnify a Director against any liabilityincurred in connection with any proceeding in which the Director may be involvedas a party or otherwise, by reason of the fact that such person is or was servingin an indemnified capacity, including without limitation, liabilities resulting fromany actual or alleged breach or neglect of duty, error, misstatement or misleadingstatements, or gross negligence except where such indemnification is expressly

  • prohibited by applicable law or where the conduct of the indemnifiedrepresentative has been determined pursuant to or where the conduct of theIndemnified representative has been determined pursuant to 42 Pa. C.S.A. §8332.2 or any superseding provision of law, sufficient in the circumstances to barindemnification against liabilities arising from the conduct.

    ARTICLE VI

    LiaisonsSection 1. The Executive Council may create liaison positions on the Board tobe occupied by representatives of outside organizations, groups, or otherentities. The Liaisons shall act as a conduit between the Association and theoutside organizations, groups, or other entities. Their purpose shall be tofacilitate communication and ideas and to promote the best interests of theAssociation.

    Section 2. The Liaisons shal! be non-voting members of the Board. The personsto fill the Liaison positions shall be selected by the respective organizations,groups, or other entities, and each Liaison shall serve until a successor isselected by the respective organization, group, or entity.

    Section 3. Liaison positions shall be created for, but shall not be limited to, theCouncil of Trustees of West Chester University, the Faculty, the State SystemAlumni Advocacy Council, the Student Government Association, and allPresidents of active Chapters, or their approved designees, one from each activeChapter.

    ARTICLE VII

    Executive CouncilThe Executive Council shall be authorized to transact routine business betweenmeetings of the Board and to act in any emergencies. If the annual election is injeopardy, for whatever reason, the President shall call a special meeting of theBoard to determine whether the election shall be cancelled or held. (refer toArticle V, Section 4). Ali business transactions by the Executive Councii shall bereported to the full Board at its next meeting. The Executive Council shall berequired to establish all committee and meeting schedules for the year no laterthan August 1. All members of the Executive Council, except the Immediate PastPresident, shall be required to attend two-thirds of all regularly scheduledExecutive Council meetings. Officers who are absent from more than one-thirdof the meetings shall be considered immediately to have resigned from theExecutive Council. The vacated office shall be filled through an election at thenext regularly scheduled Board meeting with nominees coming from Directors atlarge.

  • ARTICLE VIII

    MeetingsSection 1. The Annual Meeting of the Association shall be held in May on a dateand at a location to be determined by the Board. Twenty-fJve members for theAssociation shall constitute a quorum.

    Section 2. The Board shall hold six regular meetings. The Executive Council, nolater than August 1, shall determine the meeting calendar for the year and shallnotify all Board members of the dates. Special meetings of the Board may becalled by the President of the Association and must be heid upon a call signed byAT LEAST four Board members. Ten members of the Board constitute aquorum.

    Section 3. Within the operating year, July 1 through June 30, Directors shall notbe absent for more than two of the six scheduled Board meetings. Any Directorabsent from more than two of these meetings shall be deemed to have resignedimmediately, and that seat shall be filled in accordance with Article !X, Section 4.

    Section 4. Agenda For Use At All Board Meetings1.

    2.

    3.

    4.

    5.

    6.

    7. .

    8.

    9.

    10.11.

    12.

    13.

    Call to OrderOpening ExercisesRoll CallReading, Correction, Approval, or Disapproval of Minutes ofPrevious MeetingsReports of Officers(Brief Reports/Presentations of Special Guests)Reports of Standing CommitteesReports of Special CommitteesReports of LiaisonsReport of Director of Alumni RelationsUnfinished BusinessNew BusinessAdjournment

    ARTICLE IX

    CommitteesSection 1. A Bylaws Committee shall be appointed annually by the President ofthe Association. The duty of this committee shall be to submit any suggested

  • Bylaw changes to the Board and to monitor compliance with the Bylaws and withthe Memorandum of Understanding.

    Section 2. An Executive Council Nominating Committee shall be comprised of allPast Presidents of the Association who are active by virtue of currently servingon the Board and/ora committee.

    Section 3. A Finance Committee, chaired by the Treasurer, shall be appointedannually by the President of the Association. Duties of this committee shallinclude, but not be limited to, reviewing the budget for the fiscal year; overseeingthe investments; and monitoring all budgetary expenditures in accordance withthe current Memorandum of Understanding. The Chair of the House andGrounds Committee shall be a member of the Finance Committee.

    Section 4. A House and Grounds Committee shall be appointed annually by thePresident of the Association. A duty of this Committee shall include, but not belimited to, proposing a budget for the fiscal year and submitting it to the Board forapproval. The Chair of the House and Grounds Committee shall be a member ofthe Finance Committee.

    Section 5. A Nominating Committee shall be appointed annually by thePresident of the Association and shall consist of five members. The NominatingCommittee shall present to the Board no more than twelve and no less than sixnames of members of the Association a& candidates for the office of Director.The order of listing on the ballot shall be determined by a random drawing. Theslate of nominees shall be published by the University both in the "Ramparts"and on the West Chester University Alumni Association Web Site. Only sealedballots and email ballots received in the Office of Alumni and Special Events tendays prior to the Board Reorganizationat Meeting shall be counted. Ballots shallbe counted by a committee of members of the Association appointed by thePresident of the Association. Six nominees shall be elected, and the remainingnames of nominees shall be placed in rank order, according to the vote, to fill anyvacancies which may occur on the Board during the following year. if there areno remaining names of nominees from the most recent election, the Board shallfill the opening(s). The Board shall only nominate and elect candidates fromwhom they have received prior consent to run for office. Seconding speeches foreach candidate shall be made. The voting shall be conducted by ballot, and amajority vote shall be required for election to office.

    Section 6. The Long Range Planning Committee shall be appointed annually bythe President. The duties of this committee shall include, but not be limited to,providing recommendations for programs and projects in support of the AlumniAssociation's purpose and formulating and continually updating a set of bothshort and long range goals and/or objectives for the Alumni Association.

    6

  • Section 7. The additional standing committees, appointed annually by thePresident of the Association, shall be: Alumni Communications, Awards(Distinguished Alumni, Service, Emeritus/Emerita), Programs (Welcome Day,Senior Day, Alumni Day, Homecoming), and Scholarship.

    Section 8. Such other committees, standing or special, shall be appointed by thePresident as the Executive Council shall from time to time deem necessary tocarry on the work of the Association,

    ARTICLE X

    Executive DirectorThe West Chester University Director of Alumni Relations shall serve as theExecutive Director of the Association, without compensation from theAssociation. The Executive Director shall be a consulting (non-voting) memberof the Board and the Executive Council. By May 1 5 of each year the ExecutiveDirector shall present the Association budget to the Finance Committee, theExecutive Council, and the Board for approval. The Executive Director shall nothave voting privileges on the Board, the Executive Council, or any affiliatedcommittee.

    ARTICLE Xl

    ChaptersSection 1. A Chapter may be authorized whenever at ieast ten members of theAssociation are interested in forming one. The Bylaws of a proposed Chaptermust be approved by the Board prior to chapter recognition. The BylawsCommittee shall conduct an annual review of each Chapter, and those failing tohave held a business meeting and a special event during the year shall beaccorded inactive status. Any alumni group meeting together, but not interestedin a formal structure and adherence to the standards established for Chapters,shal! be designated as a Caucus.

    Section 2. The President or the appointed designeee of a chapter shall serve asa liaison member of the Board. inactive Chapters shall not be represented onthe Board.

    Section 3. An inactive Chapter shall be restored to active status when it canshow the necessary conditions have been met.

    Section 4. Chapters shall be required to send an annual report of activities to theBylaws Committee by April 1 of each year.

    7

  • ARTICLE XII

    QuorumsSection 1. Twenty-five members of the Association shai! constitute a quorum forthe Annual Meeting.

    Section 2. Ten members of the Board shall constitute a quorum for Boardmeetings.

    Section 3. Three members of the Executive Cound! shall constitute a quorum forExecutive Council meetings.

    Section 4. A quorum for committee meetings shall consist of a minimum of threemembers of the committee or a majority of the committee.

    ARTICLE XIII

    ProxyNo proxy votes shal! be recognized.

    ARTICLE XIVParliamentary AuthorityThe Association shall be governed by the current edition of Sturgis" The StandardCode of Parliamentary Procedure in all points of order not provided for in theseBylaws.

    ARTICLE XV

    Amendments to BylawsThe Bylaws shall be reviewed, as needed, by the Bylaws Committee. Al!proposed Bylaw changes must be presented in writing to the Bylaws Committeeby the third Board meeting of the fiscal year. The Bylaws Committee shallpresent proposed Bylaw changes to the Board for its recommendations at thefourth regularly scheduled meeting of the Board. These Bylaws shall beamended by a two-thirds vote at the Annual Meeting of the Association.

    Most recent revision: May 1 , 2004

    8

  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBOARD OF DIRECTORS

    2005-2006Executive Council

    PresidentC. Curtis Norcini '87118 Sussex RoadWest Chester, PA 19380610-431 -0299 (H) (uniisted)610-692-8806 (W)[email protected] OR [email protected](Cindy)

    Vice PresidentDebra Dreisbach (8641 Pebble Beach LaneSanatoga, PA 19464610-310-1705 (cell); 610-337-7418 (W)[email protected]

    TreasurerJohn Stoddart '93, M'9912 Fifth AvenueWilmington, DE 19805302-427-9077 (H)484-881-4141 (W)[email protected]

    SecretaryDr. L James Kiscaden '65, M73327 W. Sunset AvenueStrasburg, PA 17579717-687-6238 (H)[email protected]

    Past PresidentJoseph F.Kienle III 72, M74828 Rosary LaneWest Chester, PA 19382-5318610-608-4506 (cell)302-778-8495 (W) or 800-745-5455302-778-8497 (Fax) or [email protected]

    1/3/2006

  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBOARD OF DIRECTORS

    2005-2006

    Term Expires 2006Arthur J.DiGiuseppe '621745 Yardley DriveWest Chester, PA 19380610-429-4212 (H); 610-619-7454 (W)[email protected](Antoinette)

    Judith A. Jarrett W, M'73615 West Gay StreetWest Chester, PA 19380610-696-6564 (H)

    Dr. L. James Kiscaden )65, M73327 W. Sunset AvenueStrasburg, PA 17579717-687-6238 (H)[email protected]

    Douglas Owens 79214 Arlington AvenueMilmont Park, PA 19033-3003610-532-4410(H)[email protected](Karen)

    John Stoddart '93, M'9912 Fifth AvenueWilmington, DE 19805302-427-9077 (H)484-881-4141 (W)[email protected]

    Garrick Weaver '93, M983172 William RoadBoothwyn, PA 19061-2043610-859-9359 (H); 1-877-746-8450 (W)610-368-6154 (Cell)[email protected]@comcast.net(Debra M)97)

    1/3/2006

  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBOARD OF DIRECTORS

    2005-2006

    Term Expires 2007Carmen Evans Gulp '52, M'647 Buck Run LaneMalvem, PA 19355-1609610-644-3284 (H)[email protected](Lew)

    Rose Passero Coniey '60, M70716Eaton RoadDrexel Hill, PA 19026610-259-8833 (H)[email protected]

    Debra Dreisbach '8641 Pebble Beach LaneSanatoga, PA 19464610-310-1705 (cel!); 610-337-7418 (W)[email protected]

    Omentus Korlison

  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBOARD OF DIRECTORS

    2005-2006

    Term Expires 2008Judi Kaplan Ivins 7716 W. Rosedale AvenueWest Chester, PA 19382-5436610-696-5622 (H)610-344-6062 (W)jivins(a3chesco.ora(Jon)

    Nancy Ambrosia MacMullan '51719 Midway LaneB!ue Bell, PA 19422215-646-7260 (H)[email protected](Robert)

    Dr. Bronwyn L Martin M'OO52 Wheatsheaf LaneCochranviiie, PA 19330610-453-7215 (H)Bronwyn^chescowomen.ora

    Brian McGowan, PhD. (971801 Butler PikeApt. 104Conshohocken, PA 19428267-210-1526 (Ceil)215-412-5933 (W)brianmcciowan(a3usa.net

    Nick D. Polcini '00, IVT05101 N. Five Points RoadApt. E-10West Chester, PA 19380610-696-3165 (H)610-932-6640 (W)[email protected] OR [email protected]

    Ann G. Rilatt '61811 South Church AvenueWest Chester, PA 19382610-436-4684 (H)[email protected]

    1/3/2006

  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBOARD OF DIRECTORS

    2005-2006

    Board EmeritiDr. Herbert Lee '59, M6448 Dogwood LaneGlen Mills, PA 19342-1328610-459-5477 (H)610-436-3508 (W)[email protected](Elen)

    John F. Murphy )43P.O. Box 477Longport, NJ 08403-0423609-822-4581 (H)[email protected](Norine)

    President EmeritiJanice Weir Etshied '5054 Westerly RoadCamp Hill, PA 17011-2957717-737-5980marina31 @webtv.net

    Karl Helicher 72, M'82, M'87959 Penn Circle, Apt. C-103KingofPrussia, PA 19406610-783-0478610-265-1196 (W)610-265-3398 (FAX)[email protected]

    Richard D. Merion '59, M69104 Cleverly LaneWest Chester, PA 19380610-692-1760 (H)610-692-4509 (W)FAX [email protected](Jeannette)

    Dr. Luther B. Sowers (49

    16N. Roya! StreetYork, PA 17402-2337717-755-4392(Ruth)1/3/2006

  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBOARD OF DIRECTORS

    2005-2006

    Liaisons

    Faculty LiaisonLynn Monahan-Couch '028 Filipi LaneLandenberg. PA [email protected]

    ParliamentarianDr. Carolyn Keefe5 Hershey DriveWest Chester, PA 19380(610)696-3603

    State System Alumni AdvocacyCouncil (SSAAC) RepresentativeAnnG.Rilatt'61811 South Church AvenueWest Chester, PA 19382610-436-4684 (H)[email protected]

    West Chester UniversityCouncil of Trustees LiaisonHon. Elinor Zimmerman Taylor '43859 Spruce AvenueWest Chester, PA 19382610-696-8229610-436-4433 = W.C. Office717-783-3737 = Hamsburg [email protected]

    Student LiaisonRobert M. Essaf236 Greentree DriveWest Chester, PA 19382610-399-0889RE562651 @wcupa.edu

    1/3/2006

  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBOARD OF DIRECTORS

    2005-2006

    Chapter RepresentativesBlack CaucusCorinne Green'01, M'02Arcadia University450 S. Easton RoadGienside, PA 19038267-620-4117 (W)[email protected](Justin '03)

    Chester CountySara Eastwick Nixon'021607 E. Strasburg Rd.West Chester, PA 19380-6417856-428-1680 (H)[email protected]

    DelMarVa

    New JerseyJ. Glenn Crawford '888 Pine Fork DriveToms River, NJ 08755609-514-6469 (W)609-927"9657(Cel!)[email protected]

    York CountyRichard T. Guinan '872871 Dewberry RoadYork, PA [email protected]

    1/3/2006

  • WEST CHESTER UNIVERSITY ALUMNI ASSOCIATIONBOARD OF DIRECTORS

    2005-2006

    Dr. Mark PavlovichWCU Vice President for AdvancementWCU - Filano Hall

    Katherine Kalogris Cipriano

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