Guidelines for the Project Outline

Preparation Days 2015

Call 2 PO Preparation Days, Brussels, 22 September 2015

Erik Rodenbach – Programme coordinator ITEA

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PR & CommunicationsKay van Ham

Loes van den Borne

Linda van den Borne

ICTJohan van der Heide

ITEA Organisation

Programme Management

Change RequestsDominique Geelen

SecretariatStéphanie van den Cruijsem

Programme coordinationErik Rodenbach

Marc Sturzel

Finance & AccountingKristin Spierings

ITEA Programme

Chairman Rudolf Haggenmüller

Technical Programme

Vice-chairman Philippe Letellier

Operations

Office Director Fopke Klok

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Call 2 Project Outline Preparation Days

Goals

The 2-day event will enable you to:

1. Learn and discuss about new project ideas, via

The online networking tools, including the project idea tool, partner

search and message board

A poster session

Parallel project idea pitch sessions

Workgroup sessions

2. Meet with participants from all over the world to define potential

projects and form initial project consortia

3. Receive general information about ITEA and the Call process

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Project grouping process

Visualisation Day 1

Poster session

Project idea pitches Project idea pitches

Clustering ideas

(workgroup 1)

Clustering ideas

(workgroup 3)

Clustering ideas

(workgroup 2)

Clustering ideas

(workgroup n)

Plenary presentation

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Project grouping process

Tuesday 22 September (Day 1)

Poster session Informal session (‘Marketplace’)

Project idea pitches In large parallel groups:

- present project idea in max 5 min (‘elevator pitch’)

- check interest and identify possible clustering of project

ideas

Brainstorm session Start discussions in smaller workgroups to form

the rough Project Outline and consortium

Plenary session Presentations of the first rough project outlines

- use the ‘Project Idea’ template (USB)

- max. 5 minutes per project idea

End of Day 1 Update your project idea status: - in the online project idea tool must be done by the

project idea leader – ITEA staff can assist)

- on the note poster next to your project idea poster

Status updates will be

shown on the displays

on day 2

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Group sessions

Wednesday 23 September (Day 2)

Group discussions (10:00) Per project idea:

- further define project outline and consortium

Group discussions (11:30) Per project idea:

- finalise project outline draft and

form initial consortium

Plenary session (14:00) Presentation of results (ideas & consortia)

- present ‘Project Idea’ per cluster - max 5 min

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Guidelines

Group Discussions

Ensure there is a discussion leader (e.g. an experienced ITEA participant):

- Take care of overall timing; stop non-relevant or too detailed discussions

- Take care that key messages of the discussion participants are heard

Discussion:

- Make an inventory of project ideas, technologies and organisations

- Cluster ideas while keeping focus

- Share the business orientation and check the innovation from the beginning

- Identify which organisations have a real added value

- Avoid ‘Mega clusters’ of ideas; split up if needed

Wrap Up:

- Define follow-up actions

- Assign a contact person and presenter per cluster

- Complete ‘Project Idea’ template (USB) per cluster and deliver it to

Erik Rodenbach 15 min. before start of the plenary session

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Group discussions

Room allocation

Clearly indicate your project idea number(s) using the signage posts,

flip charts, etc.

Indicate your positioning on your ‘Notes’ poster and put a comment

beneath your project idea online

Room allocation / group positioning will be displayed on the displays

(e.g. at the registration desk) and on the PO Days webpages.

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Practical featuresOnline networking tools

The PO Days webpages are accessible via https://itea3.org/po-

days2015/index.html and via your smartphone by scanning the QR

code on your badge. Here you can find:

- Getting started page with the online networking tools:

- PO Days participant finder

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Practical featuresFloor plan (including group allocations)

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Overview of documents

Submitted during meeting / on USB stick

PO Days documents:

- PO Days how-to form

- Project idea posters submitted by participants (before the event)

- Programme & floor plan

- Participants list with contact details

- Plenary ITEA presentations

- Project pitch session overviews

- Project idea PPT template (for the different plenary project idea presentations)

Call documents:

- Call process & Time schedule

- ITEA Contribution Rules 2015

- ITEA Rules & Regulations

- ITEA Project Outline kit (guidelines/template)

ITEA publications:- ITEA Magazines

- ITEA Brochure

- Link to High Level Vision 2030 v2013

- Link to the 12 Years of ITEA

Project idea pitches

Groups & room allocation

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Project idea pitch sessions

Room allocation & moderators

Two parallel groups:

Group B Versailles

Moderator: Marc Sturzel

Group A Theatre - Plenary room

Moderator: Erik Rodenbach

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Group A (1/2)

Moderator Erik Rodenbach – Theatre (Plenary)

Nr Project idea Organisation Contact

4 OPA Expert Decisions Inc. Guenther Ruhe

8 eHealth Mobile Kids Uncomplicated Inc. Robyn Sarah Henderson

9 NMR-APPS-15 Nanalysis Corp Bruce Lix

14 HI-RISE MicroPilot Erha Mega Andika

16 PLM software for SME Frontech Solutions Inc Boris Djordjevic

17 REVIVE Forschungszentrum Informatik (FZI) Alexander Viehl

21 IoTSDC Security Compass/ SDElements Farbod H Foomany

25 SMATS National Research Council Canada Pierre Charron

26 PLATO University Pierre et Marie Curie Jacques Robin

28 Digitial Backbone Philips Electronics Netherlands BV Ad de Beer

31 SPEAR EKS InTec GmbH Anton Georgiev Strahilov

37 BAREM SOFTEAM Cadextan Olivier Nicolas

39 3DGCS Esri Canada Limited Elton Yuen

77 PELBISC Deveryware Stéphane Schmoll

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Group A (2/2)

Moderator Erik Rodenbach – Theatre (Plenary)

Nr Project idea Organisation Contact

46 Flex4Apps VTT Technical Research Centre of Finland Markus Taumberger

47 SoMeDi VTT Technical Research Centre of Finland Päivi Jaring

50 SmartCare VTT Technical Research Centre of Finland Päivi Jaring

48 SMARTMAN SIRRIS Pascal Pollet

53 MOS2S TNO Omar Aziz Niamut

54 AIDA Fraunhofer Manfred Werner Dietrich

55 Virtual CFRP Fraunhofer SCAI Klaus Wolf

59 SPLES Mensch Technik Organisation Planung Jens Meinicke

60 NRG-DC ICAM Lamya Belhaj

61 OSSG Target Holding Gert-Jan van Dijk

63 ENTOC Institut for Automation und Kommunication Thomas Bangemann

66 ADaCMS Hisarlar Ugur Gocen

73 SHAAPING CEA LIST Hassane Essafi

72 toolClub CEA LIST Hassane Essafi

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Group B (1/2)

Moderator Marc Sturzel – Versailles

Nr Project idea Organisation Contact

5 SafeRescue Canatec Scott Tiffin

6 FOPLD Hifi Engineering Ehsan Jalilian

7 SDHDMP Clinisys EMR Inc. Mehadi Sayed

10 APDALA University of Burgundy Sidi Mohammed Senouci

11 TraumAlert Innovative Trauma Care Inc. Ian Joseph Atkinson

13 DrugsInOrgans University of Bordeaux Cyril Petibois

15 CitiSim University of Castilla-La Mancha Félix Jesús Villanueva

82 TSE VTT Matti Penttilä

22 IOT-BOMA GrowSafe Systems Ltd. Alison Sunstrum

29 ECCDS3 Calgary Scientific Inc. Kyle Peterson

30 SyneCloud 4flow AG Felix Zesch

32 BrainCoach Ubit Anil Turkmayali

35 FullTruckLoader 4flow AG Wendelin Gross

36 Ewatch Turkcell Teknoloji Aylin Yorulmaz

38 GvSecure TrustPoint Innovation Technologies Sherry Elaine Shannon

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Group B (2/2)

Moderator Marc Sturzel – Versailles

Nr Project idea Organisation Contact

40 CwMH University of Oulu Raija Halonen

41 NUANCE Bor Software Özer Aydemir

43 IoTFeT Korea Research & Innovation Centre-Europe Oh-Cheon Kwon

44 SET4Man Korea Research & Innovation Centre-Europe Oh-Cheon Kwon

51 Multi Cyber

Threat Detection

BitNet Ali Serdar Atalay

57 CA-HR VRT Mike Matton

58 Pro-Smile VTT Technical Research Centre of Finland Jukka Hemilä

62 IoT4SURE BEIA Consult International George Suciu

71 ESTABLISH TNO Matthijs W. Leeuw

67 DIIB Elektronet Inc. Bengü Türk Üstünel

78 CERVESA TWT Gmbh Science & Innovation Leonid Lichtenstein

79 IMPACT TWT Gmbh Science & Innovation Leonid Lichtenstein

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Breakout roomsTheatre (plenary) + Versailles + various rooms 1st floor

Programme

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Programme

Tuesday 22 September

10:00 Welcome and introduction to ITEA

11:00 Poster session

12:00 Lunch

13:00 Project idea presentations 2 parallel group sessions

15:15 Break

15:45 Brainstorm sessionCluster ideas to research topics in workgroups

17:30 Break

18:00 Plenary presentation of brainstorm results

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Programme

Wednesday 23 September

09:00 ITEA instructions- PO/FPP process & schedule

- Financial and legal aspects

- Guidelines for preparing a PO (incl. Community web demo)

10:00 Define potential projects and form consortia (1)

Group discussions

11:00 Break

11:30 Define potential projects and form consortia (2)

Group discussions

13:00 Lunch

14:00 Presentation of final results

16:00 Closure and drinks

Thank you for your attention

@ITEA_3 - #POdays2015

Thank you for your participation.

Have a fruitful day!

@ITEA_3 - #POdays2015