From: Skogen, LarryTo: Bresciani, DeanCc: Diederich, Kirsten; Feldner, LisaSubject: Re: draftDate: Thursday, June 26, 2014 2:52:33 PMAttachments: image002.png

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Dean,

The Board approved its efficiencies initiative in January 2012. Moving all email user accounts to a single systemwide tenant (server) is part of that initiative. Vice Chancellor Feldner tells me that it will likely take until this coming December or later before ten of the eleven institutions have been migrated to that architecture. You've expressed concerns about that architecture and migrating your institution to it. Based on our recent conversations, I don't see that your not being part of that migration in the short term prevents or hinders the current initiative. Once the other ten institutions are migrated, we'll have to make a decision about completing that initiative. At that time, we'll reengage about your institution's participation in that architecture, which may include a discuss at a Board meeting.

Thanks!!Larry

Larry C. Skogen, Ph.D.

Interim Chancellor

NORTH DAKOTA UNIVERSITY SYSTEM600 E Boulevard Ave, Dept 215Bismarck, ND 58505-0230 701.328.2974 larry.skogen@ndus.edu

On Jun 25, 2014, at 1:04 PM, "Bresciani, Dean" wrote:

Chancellor- Thank you for your substantial time and consideration of the email management issue weve been discussingnow for over a year. I think it goes without saying that my intention has always been to remain forthright in considering the need for NDSU to migrate its email back to an NDSU managed system but on a Microsoft tenant consistent with and parallel to the current email system, and youve seemed appreciative of that. At the same time, I know that youve felt caught between the thorough narrative and written analysis NDSU has provided versus perspectives from others. Most of the latter has to the best of my knowledge been based on conjecture or perhaps a misunderstanding of how other university systems work. NDSU has delayed action as

long as possible out of respect for that dilemma. But were now out of time if we are to honor our prior and very public commitment to resolve the matter. As you know, we believe that a failure to honor that commitment will not only have substantial if not ruinous liabilities for NDSU, but also troublesome and very public implications for the System and/or SBHE. We feel a strong responsibility and obligation to avoid both the former and the latter at all costs. In light of the above, NDSU has no choice but to immediately proceed with a migration back to managing its own email system, which does not seem extraordinary or unreasonable given that:

1) A number of other System schools already operate on independent email systems so our doing so is not at all unique.

2) Doing so has absolutely no operational impact or cost for any other campus, or the System collectively, so it is actually a rather standard operational decision which by SBHE policy the NDSU President is authorized to make.

3) As a small bonus, our doing so will also relieve the System IT staff of tasks like responding to the growing number of public records requests (which they seem to struggle with timely responses to).

We will of course execute the migration in as discreet of a manner as possible. In consultation with Microsoft we are contracting with a third party vendor to handle the migration, so as to best allow for a smooth and expedited transition. The preparatory stages of the process will begin on 7/1, with actual migration taking place on 7/18 and completed on 7/21. I certainly hope you will support that our doing so now is necessary and appropriate. Please know that, however, that if in the future an alternative solution to the involved issues emerges, NDSU will of course be open to discussing this again.

Dean Bresciani

Dean L. Bresciani, PresidentNORTH DAKOTA STATE UNIVERSITY 102 Old MainDept. 1000, PO Box 6050Fargo, ND 58108-6050Office 701.231.7211dean.bresciani@ndsu.eduwww.ndsu.edu